![]() ![]() However, I feel like I've barely scratched the surface of what DevonThink can do. Using DevonThink is much more comfortable than using Finder. Mail Archiver users have many PDFs - up to hundreds of thousands. If you have only a limited number of emails then searching in Finder might be enough. With the automatic reindexing I can be sure that all my PDFs are available in DevonThink. The Mothsoftware-Test folder was added by DevonThink after I archived again: Instead DevonThink watches the selected folder and indexes again after files have been added. It's not necessary to manually select the Mail Archiver folder for reindexing. But there is another super clever feature in DevonThink. This gives me the result as a list of emails AND the result of the currently selected email at the same time: Automatic indexing of new emails in DevonThinkĪrchiving and indexing once is simple. But when I entered a search term in the upper search bar there was also text in the lower search bar. Searching in Mail always annoys me (when it find the emails I search for at all) because there are 2 search fields for the email selection and then the content of the email. Now I can browse the PDFs almost like in Mail Archiver. That makes browsing individual emails in DevonThink not so practical: But Mail Archiver does one folder per email to keep the attachments with the email. Of course, I can do the folder structure, too, in DevonThink. But the app needs another pass at indexing to optimize the search:ĭevonThink has some smart folder for easier browsing. I only need to select the top level folder of the PDFs and DevonThink starts indexing:Īfterwards the files can be viewed in DevonThink. In DevonThink this is called indexing and can be done with the menu item of the same name: The note app should just act as viewer and do the search. ![]() Instead I want the file to remain at their original location. The note apps usually have no concept of handling duplicate files which is done in Mail Archiver. The files will be copied to the database of the note app. Of course, every note taking app can import PDFs. If I want to locate a specific email I have to open each email and there search again: With Spotlight I can do a search in the folder of the PDFs and find text inside of the PDFs: I've archived a couple of thousand emails to PDF: Let me first have a quick glance on how to use Finder and Preview for searching and viewing PDFs. (I'm not going to capitalize the devon for the rest of the article.) Using Finder for PDFs But it's much more comfortable to use an app like DEVONThink for the PDFs. Of course, it's possible to use Finder and Preview for viewing and searching PDFs. Press the Convert button to convert the file to a PDF format.Mail Archiver's Internal Database has a built in viewer that shows the emails exactly like an email client does. Click the Select files button there to select the document you copied the email message to. Next, open this Portable Document Format conversion tool in your browser. Then save the message in the word processor. ![]() That will remove any text formatting and images, so now you can cleanly copy and paste the email from Notepad into a word processor, such as Word. Open Notepad and press Ctrl + V to paste the Gmail email’s text. Press the Ctrl + C hotkey to copy it to the clipboard. Needless to say, this method doesn’t only work with Gmail emails.įirst, open a Gmail email and select all its contents with the cursor. Then you can save the document that includes the Gmail email, and convert it to Portable Document Format with one of the numerous PDF conversion web tools. You can copy all the text content of an email and paste it into a word processor document. The copy and paste hotkeys (Control + C and Control + V, respectively, on a Windows computer, and Command + C and Command + V on a Mac) give you one way to save messages to a PDF format.
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